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All entertainment events are subject to the Health and Safety at Work Act. These are the key points to consider when planning and hosting church events and activities.

The church can be involved at three levels

  • Beneficiary

     

    This is the lowest level of involvement in an event where the church has no control over its organisation and merely benefits from the proceeds raised. For example:


    • An individual holding a coffee morning in their home for the benefit of the church.


    Any individuals who organise such an event should check with their household insurers to ensure that their public liability cover would apply should anyone be injured on their premises.


    Most insurers are likely to accept such an activity if they are notified of it.

  • Facilitator

     
    Here the church arranges an event but uses the services of a specialist independent provider to manage all or part of the event. This would normally be the case where the event is of a hazardous nature. For example:


    • A large fireworks display


    We would expect the church to use a competent specialist provider in these circumstances and also to check that they have adequate public liability insurance in place.

  • Organiser

     
    In this situation, the church has total control of the event including all activities.

    This is likely to be the case where the activities are of a non-hazardous nature and normally associated with a church setting, such as a fête or coffee morning, and where specialist skills or knowledge are not required.

What are you covered for and when do you need to contact us?

  • Events away from the church premises

    If you are planning on holding a church event away from your church premises, Public liability and Employers’ liability cover applies across the UK.

    There is also cover under your Church Shield policy for portable items taken away from your premises.

    Check your policy for the limits applicable.

  • Out of the ordinary church events

    We expect many churches to regularly run fêtes and coffee mornings, and your policy will provide cover for these. However, occasionally churches will run unusual or hazardous activities such as fireworks displays or abseiling.

    If you are planning any events like these, please let us know as soon as you know the event will be happening.

    Most events will pose no problems, but you need to be aware of your obligations under, for example, Health and Safety regulations.

Other points to consider

The main areas to consider when organising an event are:

  • What is happening

  • Who is attending

  • Where is the event happening

  • Who is running the event.

More information can be found in our planning church events section.

Your responsibility for church organised events  

How to contact us

For help, call our dedicated customer services team (please have your policy number available) on:

0345 606 1331

(Monday to Friday 8am-6pm excluding bank holidays)

Or you can email - enquiries@micmail.com

Methodist Insurance PLC (MIC) Reg. No. 6369. Registered in England at Beaufort House, Brunswick Road, Gloucester, GL1 1JZ. Methodist Insurance PLC is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority, Firm Reference Number 136423.